Operations Executive

  • Country: Jordan
  • Industry: Manufacturing
  • Level: Senior

  • Description:

    The operations executive is responsible for providing administrative and clerical services in

    order to ensure effective and efficient operations internally between departments, and externally

    with technicians, Krones and clients

    1. Ensure all timesheets &travel cost sheets are submitted to the finance department with 100%
    accuracy.
    2. Make sure all processing of activities within timelines including emails. Tickets - 24 hours prior to
    date of travel. Hotel reservations & Pick ups 48 hours prior to date of travel.
    3. Ability to work during weekends, holidays and after hours.
    4. Make sure, target % of Employees to have Visas ready at least 24 hours prior to the original
    planned date of travel.
    5. Ensure that Utilization Report is up to date on daily basis including other daily, monthly working
    reports.
    6. All feedback instances to be recorded and shared for both Tenders and Commissioning.
    7. Oversight of day-to-day operations.
    8. Assist & support Operations manager for smooth running of the day-to-day operations.
    9. Assist in providing regular update on any changes to visa, tickets & schedules.
    10. Coordinating between departments and technicians in resolving day-to-day administrative and
    operational issues.
    11. All other duties as requested by the management.
  • Required Experience:
    Academic Qualifications:
    Essential
    -Bachelor Degree in BA

    Desirable
    -PMO, Excel, ERP

    Work experience and skills:
    Essential
    -Typing skills
    -Excellent command of excel
    -Strong interpersonal skills
    -Organized and objective focused
    -Reporting skills

    Desirable
    -Good communication skills

    Personal and behavioral qualities:
    Essential
    -Decisive
    -Detail oriented
    -Goal focused
    -High on ethics

    Desirable
    -Championship thinking attitude
    -Emotionally competent
    -Analytical